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Creating an organizational chart is an essential task for any business or company, as it helps to visually represent the structure and hierarchy of the organization. In Microsoft Word 2013, you can easily create an organizational chart using the built-in SmartArt feature. Here are some things to consider when using an organizational chart template in Word 2013.

1. Choose a Pre-Designed Template

Word 2013 offers a variety of pre-designed organizational chart templates that you can use as a starting point. These templates are fully customizable, so you can easily add or remove boxes, change the layout, and modify the text and images to suit your needs. To access the templates, simply click on the "SmartArt" button in the "Illustrations" group of the "Insert" tab.

2. Customize the Layout

Once you have chosen a template, you can customize the layout to fit your organization's specific needs. You can add or remove boxes, change the shape and size of the boxes, and modify the connectors between them. You can also change the orientation of the chart, so it can be either horizontal or vertical.

3. Add Images and Shapes

In addition to text, you can also add images and shapes to your organizational chart to make it more visually appealing. For example, you can add a company logo or a photo of each team member. You can also use different shapes and colors to differentiate between different departments or teams.

4. Use Colors and Themes

Word 2013 allows you to apply different colors and themes to your organizational chart to give it a consistent look and feel. You can choose from a variety of built-in themes, or create your own custom theme using the "Theme" button in the "Design" tab.

5. Add Hyperlinks and Email Addresses

You can also add hyperlinks and email addresses to your organizational chart, making it easy for users to access more information or contact team members directly. To add a hyperlink, simply select the text or image you want to link, and then click on the "Hyperlink" button in the "Insert" tab.

6. Use the "Assistant" Feature

Word 2013's SmartArt feature includes an "Assistant" feature that can help you create and customize your organizational chart. The Assistant provides tips and guidance on how to create a well-structured chart, and can also help you add or remove boxes and connectors.

7. Export to Other Formats

Once you have created your organizational chart, you can export it to other formats, such as PDF or PNG, making it easy to share with others or use in presentations. You can also copy and paste the chart into other Microsoft Office applications, such as PowerPoint or Excel.

8. Collaborate with Others

Word 2013 allows you to collaborate with others in real-time, making it easy to work on your organizational chart with team members or stakeholders. You can use the "Review" tab to track changes and comments, and also use the "Share" button to share the document with others.

9. Use Organizational Chart Templates from Online Resources

In addition to the built-in templates in Word 2013, you can also find organizational chart templates online. There are many websites that offer free and paid templates that you can download and customize to fit your needs. Some popular resources include Microsoft's own template website, as well as third-party websites such as Template.net.

10. Keep it Simple and Consistent

Finally, it's essential to keep your organizational chart simple and consistent. Avoid cluttering the chart with too much information, and use a consistent layout and design throughout. This will make it easy for users to understand and navigate the chart, and will also help to ensure that it is visually appealing.

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