org chart in powerpoint 2016 Create org chart in powerpoint

Creating an org chart in PowerPoint 2016 can be a straightforward process, and with the right techniques, you can make your chart look professional and effective. In this article, we'll explore the steps to create an org chart, from inserting the SmartArt graphic to customizing the layout and design. Whether you're a beginner or an experienced PowerPoint user, you'll find these tips helpful in creating a visually appealing org chart.

1. Inserting the SmartArt Graphic

To create an org chart, you'll need to insert a SmartArt graphic. To do this, go to the "Insert" tab, click on "SmartArt," and select "Hierarchy" from the list of categories. Then, choose the type of org chart you want to create, such as "Organization Chart" or "Name and Title Organization Chart." This will insert a basic org chart template into your PowerPoint slide.

2. Adding Shapes and Text

Once you've inserted the SmartArt graphic, you can start adding shapes and text to create your org chart. To add a new shape, click on the "Add Shape" button in the "Create Graphic" group. You can then enter the name and title of the person or department, and adjust the layout as needed. You can also use the "Promote" and "Demote" buttons to change the hierarchy of the shapes.

3. Customizing the Layout

The layout of your org chart can greatly impact its effectiveness. To customize the layout, go to the "Design" tab and select a new layout from the "Layouts" group. You can choose from a variety of layouts, such as "Left-Hanging" or "Right-Hanging," to change the orientation of the shapes. You can also use the "Relayout" button to automatically adjust the layout of the shapes.

4. Changing the Colors and Theme

The colors and theme of your org chart can also be customized to match your company's brand. To change the colors, go to the "Design" tab and select a new theme from the "Themes" group. You can then adjust the colors of the shapes and text to match your theme. Additionally, you can use the "Variants" group to change the color scheme and font style.

5. Adding Pictures and Images

You can add pictures and images to your org chart to make it more visually appealing. To add a picture, click on the "Add Picture" button in the "Create Graphic" group. You can then select a picture from your computer or use a stock image from the internet. You can adjust the size and position of the picture as needed.

6. Creating a New Org Chart from Scratch

If you don't want to use a pre-designed template, you can create a new org chart from scratch. To do this, go to the "Insert" tab and click on "Shape." Then, select the type of shape you want to use, such as a rectangle or oval. You can then use the "Add Text" button to add text to the shape, and use the "Arrange" group to position the shapes as needed.

7. Using the Org Chart Template

PowerPoint 2016 provides a pre-designed org chart template that you can use as a starting point. To access the template, go to the "File" tab and select "New" from the drop-down menu. Then, select "My Templates" and choose the "Organization Chart" template. This will insert a pre-designed org chart template into your PowerPoint slide, which you can then customize as needed.

8. Exporting the Org Chart to Other Formats

Once you've created your org chart, you can export it to other formats, such as PDF or JPEG. To do this, go to the "File" tab and select "Save As" from the drop-down menu. Then, select the format you want to export to and adjust the settings as needed. You can also use the "Export" button in the "File" tab to export the org chart to other formats.

9. Collaborating with Others on the Org Chart

If you need to collaborate with others on the org chart, you can use the "Review" tab to track changes and comments. To do this, go to the "Review" tab and click on the "Track Changes" button. You can then select the type of changes you want to track, such as "Insertions and Deletions" or "Comments." This will allow you to collaborate with others in real-time and make changes to the org chart as needed.

10. Best Practices for Creating an Effective Org Chart

Finally, when creating an org chart, it's essential to follow best practices to make it effective. Some tips include keeping the chart simple and concise, using clear and consistent labeling, and using colors and images to make the chart visually appealing. You should also use a consistent layout and design throughout the chart, and make sure the chart is easy to read and understand. By following these tips, you can create an org chart that is both informative and engaging.

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